Enabling multiple companies in Megaventory allows you to manage inventories among multiple legal entities. A typical scenario would be when you need to manage companies that share the same or similar products, suppliers, or clients and thus you can use the data that you are already using for your other companies.
Enabling the Multiple Companies feature
To use the Multiple Companies feature go to the Settings > Account Setup. There you can toggle the Enable Multiple Companies option.
Adding a New Company
Once you enable the multiple companies feature go to Settings > Companies > New Company where you can fill in the specific information and add a new company to your Megaventory account.
Once you have added multiple companies to your Megaventory account, you can always check them in the sidebar menu. Go to Settings > Companies > View Company. There you can see all the information you have provided to the account like currency, email of the company, address, etc. If you wish to make any changes you can just click on the name of the company and make edits.
Document Templates have a specific field to choose a company
Once you have set up your companies you can continue by setting up different document templates for each company for future use. To do that visit Document Templates on the sidebar and then click on New Document Template. This feature now allows you to choose for which company the template can be used.
Some documents are more generic so you can still use them for all your companies. For example, you can receive a Sales Order for the entire group of companies and decide later which of the companies will issue an invoice for it.
Creating a New Sales template for a different company can be used for creating for example a Sale Order or a New Purchase.
Order Lists have a new column “company”
This will let you know which company the order is associated with.
Inventory Management Lists
In Inventory Management Lists you can also filter by a specific company and you will get relevant data. That is because you only see the locations that are associated with the chosen company - and those locations’ corresponding stock.
You can filter all reports by a company. This way you can for example see different stocks for each product and location based on an association to a chosen company. To do that just pick a company you want to include in the report at the top of the report screen.
View Users and permissions
If you are using multiple users in your Megaventory account, you can change the permissions of each user. In the same way, you can choose which user can access which company’s Inventory Management Lists. To do that go to Settings > View Users & Permissions > Pick a User you want to edit > Inventory Management Lists > Select Company.
Unit Cost Tracking with multiple companies
A key advantage of enabling multiple companies is that in Unit Cost Tracking you can see the average cost of each product independently for each company - and depending on the purchases of each company. To access Unit Cost Tracking go to Reports > Unit Cost Tracking, there you can view a single product and choose to filter it by a company. This is particularly useful for setting up correct prices.
Inventory Value Reports
To see the inventory value of a specific company go to Reports > View Inventory Reports and at the top of the report screen choose which company you want to be included in the report.
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